Room Rental

The Upper Guadalupe River Authority (UGRA) provides day use rental for meetings and conferences in its administrative office building, the Guadalupe Basin Natural Resources Center (GBNRC). The GBNRC is well located, easy to find, and near downtown. It boasts of a 2,500+ sq. ft. auditorium with stadium seating for 100 and a classroom venue for smaller meetings that seats 35-40 people. Additionally, guests can stroll through the beautiful UGRA EduScape that completely encompasses the GBRNC.

Application for Room Rental

Instructions for completing the application electronically:

  • Download the application and open using the most recent version of Adobe Reader -- available free from Adobe's website

  • Use the functionality of Adobe Reader rather than your web browser to complete the form.  This will enable the option to submit the form electronically.

Rental Application - pdf

Use this form to submit questions about room rentals

Please give us your name, at least one point of contact, and a message.

1. Introduction

One of UGRA’s stated goals is to provide the community with a place to meet, especially with respect to the development and protection of the natural resources.

To that end, two rooms may be reserved for meetings: 

  • Classroom  

  • Lecture Hall

The Classroom can seat between 35 to 45 people.

The Lecture Hall is an auditorium style room and can seat between 90 to 100 people.

Groups using either of these meeting rooms also have access to a kitchenette, bathrooms, a break room and reasonable parking.

2. Reservations

Reservations will be made on a first come, first served basis.  Persons interested in reserving a meeting room should first check on availability with UGRA at 830-896-5445. Additionally, persons desiring to reserve a meeting room should then submit an Application-for-Reservation Form, together with the appropriate Rental Fees to the UGRA at the earliest possible date. It’s important to note that reservations must be made at least twenty-four hours prior to the desired meeting date. Reservation forms are available at UGRA’s Offices, 125 Lehmann Drive, Suite 100, Kerrville, Texas or by calling 830-896-5445, or you can download the form here. Please check with UGRA for reservation confirmation.

3. Availability

The meeting rooms are normally available from 8:00 a.m. to 5:00 p.m., Monday through Friday, except UGRA holidays. Special arrangements may be able to be made if a meeting room is desired outside of these time frames, but prior approval of UGRA shall be required in all such cases. A surcharge of $20.00 will be added to any meetings taking place outside of the normal hours.

4. Fees

In order to offset costs of operating and maintaining the Center, the following fees are charged regardless of the number of hours of actual use per day:

  • Classroom - $30.00 per day

  • Lecture Hall - $80.00 per day

A surcharge of $20.00 will be added to any meetings taking place outside of the normal hours. A reservation for three (3) or more consecutive days will receive a 25% discount.

In the event that a reservation is cancelled, the Fee shall be credited toward the next reservation date(s) or forfeited. Any group wishing to cancel a reservation shall give written notice to UGRA (

5. No Endorsement

Reservation or use of the GBNRC facility meeting space by any person or group for any purpose shall not constitute UGRA’s endorsement of any person, group, cause, or event. UGRA makes the meeting rooms available to the public on a nondiscriminatory basis.

6. Rules

The UGRA General Manager has sole discretion to allow or disallow the use of the rooms for any reason. Use of the meeting rooms for official UGRA business shall always take precedence, and UGRA reserves the right to cancel any reservation when use of a meeting room is required by UGRA for official business.

Consumption of alcoholic beverages in the GBNRC facility or on the premises is forbidden.

Smoking is prohibited throughout the entire GBNRC facility.

Renter is responsible for equipment and condition of room and furniture during their rental. Renter assumes the entire risk of loss or damage, regardless of cause. If items are lost, stolen, damaged, or stained, renter will assume all cost of replacement, repair, or cleaning, including all labor costs.

We strongly encourage refreshments to be served in the breakroom. If you choose to serve food or drink in the room rented, you are responsible for the condition of the room and furniture as stated above. Users shall provide their own food, drinks, cups, plates, napkins, utensils, etc.

Use of the meeting room space, or any UGRA personnel, facilities, equipment or property for any political advertising, as defined in Section 251.001(16) of the Texas Election Code, is absolutely prohibited.


Persons or groups that reserve or use the facility shall in no manner advertise, state or imply that UGRA supports or endorses the group or event conducted within the meeting room. Any advertisements for the meeting or event must contain a disclaimer expressly stating that the meeting or event is not endorsed by UGRA.

All advertisements for a meeting in, or use of, the GBNRC facility must specify the physical address of the GBNRC facility (125 Lehmann Dr.), and/or the “Guadalupe Basin Natural Resources Center” rather than referencing “UGRA building” or including any other reference to UGRA.

The applicant is responsible for ensuring that all rules in this Policy are followed by the group or organization using the GBNRC facility. Failure to follow the requirements of these rules or this Policy may result in temporary or permanent forfeiture of any future right to use the facility.

The applicant is responsible for any damages and personal injury occurring to the facility caused by or arising out of use of the GBNRC facility.